How to Select a Perfect Vehicle Tracking System for My Business?

There are a lot of Vehicle Tracking System (VTS) vendors in India. In today’s advanced technological environment, the list is growing every day. How can a fleet manager or business owner determine which one to choose? So, in this blog, we will provide you with a strategic approach to make a smart choice for your business. Additionally, we will cover some important factors to consider when choosing the perfect option.

Let’s start with the definition.

What is a Vehicle Tracking System?

In its simplest explanation, a Vehicle or Fleet Tracking System is a solution that combines a location tracker with cloud software. The software collects the fleet data and presents it on a computer screen. This data can include real-time location, speed metrics, route information, fuel levels and stops. This information increases the visibility of the vehicle and gives you full control over it.

In addition, the system also collects and analyses this vehicle data and generates personalised reports. These reports are very helpful in optimising operations. Thus, with a comprehensive view of your fleet operations, making informed decisions becomes easy. Additionally, it improves your resource utilisation and profit margins.

How can I Identify a Perfect Vehicle Tracking System Tailored to My Business?

To find a perfect fleet tracking system for your business, you can consider the factors below:

AIS-140 Certified Device

AIS-140 is a set of standards that require a GPS tracker to have the necessary features for vehicle and driver safety. And, the government-mandated iCAT-certified GPS trackers to be installed on all public and commercial vehicles in India. Therefore, the first factor for a selection strategy should be a certified tracking device. For example: Prithvi AIS 140 GPS Tracker by Watsoo Telematics is a tracker trusted by more than 18 states in India. It offers comprehensive features that can take your fleet management to the next level.

User-friendly and Easy to Use Software

Let’s take the example of buying a smartphone. You always want to buy a device that is easy to use and comfortable to use in everyday life. If you buy a device that is complex to use, even a small task will take much longer to complete. Similarly, you need to apply the same perspective when it comes to choosing a Vehicle Tracking System. You must choose a system that is easy to use and doesn’t require advanced skills to operate.

Security of the System

Cyber-attacks are not a joke. Providers who are aware of security, maintain the security of their systems they offer. Therefore, choose a fleet tracking system provider that follows the standards and has implemented data-security measures. It includes options like encryption and authentication techniques. This is essential to keep the wrong people away from your company’s data. Moreover, explore the companies’ privacy policies and how they handle your data by asking them questions. You should choose a vendor who has a strategy in place to ensure that your company is secure and can operate with peace of mind.

Customized Reports and Intuitive Dashboards

Reporting is not an easy task. Generating comprehensive reports gives you complete control and independence over how you run your fleet. A robust vehicle tracking system comes with an easy-to-use interface. Therefore, it allows you to easily view patterns and trends for specific parts of your fleet and run reports on the go. Moreover, vibrant dashboards draw attention to key fleet data, which you can customize to suit your business needs and requirements.

Scalability

When choosing a vehicle tracking system, you must remember that it is scalable as your business grows. For example, let’s say you currently have a fleet of 10 vehicles, but after a while your business grows and you now have 15 vehicles in your fleet. Make sure the system is scalable as your business grows. If you have implemented a system that doesn’t manage large numbers of vehicles in the future, then you will have to implement a new system across your business. As a result, you will have to invest more money again. Considering the scenario it wouldn’t be a wise move for your business.

Open API integration

Earlier we discussed the importance of having a scalable Vehicle Tracking System. Other software applications that allow you to route your fleet, track service schedules or monitor fuel purchases are already used by many commercial fleet managers. Further, the option should have strategies that go beyond fleet management and vehicle tracking capabilities. Likewise, by choosing a provider that offers an open API with enterprise-level integrations, you can create an integrated infrastructure of automated systems across your business. This level of automation will streamline your processes and save you time and resources in the long run.

Look for Advanced Features

Is there a way for the system to alert you if the driver is driving faster than the economy limit? Or is using the vehicle without authorization? Can it alert you if a vehicle deviates from the per-planned route?  You may also get more out of a system that supports additional features to further personalize your experience than one that does not. These features include customized alerts on unauthorized use, route deviation, fuel theft, etc. Additionally, the software can provide functions to schedule maintenance and report generation.

When you include these factors in the checklist, you may end up selecting the best available option for your business.

Conclusion

Choosing the right Vehicle Tracking System is essential for effective fleet management. Investing in the perfect option will pay dividends in terms of advanced monitoring and optimized operations. At the heart of most successful fleet companies is an effective fleet management infrastructure. It allows them to command and control their fleets from their smartphones and computers.

Further, to make the process easier, we suggest you consider the Watsoo Fleet Tracking System. Not only does it cover all of the above, but it also offers a free live demo of the system. In addition, the Prithvi AIS-140 Tracker is trusted by the governments of more than 18 states in India. Contact Watsoo Telematics and schedule a free demo today!

Frequently Asked Questions

Q1. What is Fleet Monitoring?

Ans. It is the process of tracking and monitoring vehicle activities on the road. And, make decisions to constantly optimise their operations to save costs, time and resources.

Q2. What is the Primary Purpose of Fleet Management?

Ans. The objective of fleet management is to oversee fleet operations to ensure optimal business performance and their contribution to profitability and other company goals. A strong fleet management system has several advantages, such as improved reliability and security.

Q3. How do I Select a Perfect Fleet Tracking System?

Ans. To select a perfect option, you have to consider these factors:

  • Look for an AIS-140 Certified Device
  • The software should be user-friendly and easy to use.
  • Consider the security of the system
  • It should have customised reporting features and intuitive dashboards
  • It should be scalable
  • Equipped with open API integration with other systems
  • Look for additional advanced features like alerts and notification

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